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SAINTWhen you log in to SAINT you will see a screen that looks like this:
Most of the time, most people don’t stop to read it but simply click OK. But it is important to know the basics.
The 1998 Act applies to:
1. Computerised personal data
2. Personal data held in structured manual files
3. It applies to anything at all done to personal data ("processing"), including collection, use, disclosure, destruction and merely holding data.
The Act is based on eight principles, these state that data must be:
1. Fairly and lawfully processed
2. Processed for limited purposes
3. Adequate, relevant and not excessive
4. Accurate
5. Not kept longer than necessary
6. Processed in accordance with the data subjects rights
7. Secure
8. Not transferred to other countries without adequate protection
Employees can be prosecuted for unlawful action under the legislation. Fines of up to £5000 can result if you use or disclose information about other people without their consent or proper authorisation. You could even be committing an offence if you give information to another employee or student who does not need the details to carry out their legitimate duties. You should take particular care when using the Internet, e-mail and internal networks. Special care must be taken with sensitive data such as ethnic origins, religious/political beliefs, health data, disabilities, details of offences or alleged offences, sexual life or trade union membership.
All staff and students have a duty to observe the Principles of the Act. Individuals who handle data have a responsibility to ensure that any personal data they see or hear goes no further. This includes any data or information that can be obtained using that a data. This means that care needs to be taken not to disclose personal data or information on the telephone (you may also be overheard), from inappropriate use of printed data (care must also be taken when disposing of printed material) and from unattended computer screens. Personal data cannot be given out without the data subjects consent unless the enquirer has legitimate reason to request the data and is entitled to do so. Examples of this are the Police, The UK Border Agency or the Student Loan Company.
1. Do not leave people's information on your desk when it is not in use,
2. Lock all filing cabinets,
3. Do not leave data displayed on screen, (use a screensaver?)
4. Do not leave your computer logged on and unattended,
5. Do not give your password to anyone under any circumstances,
6. Do not choose a password that's easy to guess,
7. Never send anything by fax or e-mail that you wouldn't put on the back of a postcard,
8. Do not disclose any personal information without the data subject’s consent or verifying the enquirer (e.g. phone the police officer back via the station switch board)
The University of Bradford Data Protection website :-
http://www.bradford.ac.uk/data-protection/
Or for further details:
http://www.brad.ac.uk/lss/regulations/policy/data_protection.php
This information is also available in a downloadable document (.doc)
Content Manager:
saint@bradford.ac.uk
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