Application to run an event at the University

Dancers entertain participants at the Rotary Peace Gala Dinner and Conference, November 2007
  • The University provides a venue for a wide variety of events run by staff, students, external organisations and the community. We are privileged to have some wonderful venues to offer and this provides essential income to support University initiatives. There is a duty of care placed upon us as hosts to ensure that all events are run with due regard to the Health and Safety of all involved and to ensure all Impact Assessment criteria are duly met. We must also ensure any event, through association with the University as a venue, meets the ethical stance of the University and does not offer any opportunity to harm the academic standing of the University.
  • For these reasons, all applications to hold events will be reviewed, and we require some detailed information to facilitate this. It is your responsibility to ensure that all information supplied is correct and that health and safety standards, fire precautions etc are applied.
  • Both the event itself, and any room bookings requested by means of this form, will remain provisional until confirmed by the University or the Students' Union, as appropriate.
  • After submitting the form, you will be able to save it as a Word documument to aid to your event planning.
  • You must submit your application at least two weeks before your event is due to begin. Otherwise, there will not be time to complete the risk assessment and other checks. If you are booking space in Student Central on behalf of a student society, though, this requirement can often be waived. If this applies to you, please submit your application and wait to hear back from UBU.
  • Staff and students of the University wishing to book the Atrium Glass Lift Area for an exhibition stand should follow this guidance (PDF document).

Fields marked ∗  are required.

The Event Organiser

The person named below will be the principal contact for the event, and will assume the responsibilities of the 'named person' described in the Terms and Conditions
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The Event

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Is the event part of a series? /
Venues: room capacities given in brackets are the highest achievable for each room. In practice, attendance limits may have to be lower depending on furniture, exhibition materials, activities and other factors specific to your event, as well as on the number of people using other parts of the building.
General teaching areas may be unavailable during termtime. All room bookings will remain provisional until the events is approved by the University or Students' Union
[Venue illustration]
[Main venue illustration]
The following fields are required for Norcroft Centre bookings made by University of Bradford staff.
Please read the Terms and Conditions applicable to internal bookings, as well as the information
on Norcroft internal hire charges and School allocation days.
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Preferred starting-date of event : : :
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In the timings given below, please use the 24-hour clock

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When answering the next question, please note that children over five years old must be counted as participants for fire regulations purposes.

Events Diary

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For University departments/UBU societies only

Audience safety and licensing

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Please indicate if any performance involves items or activities which could be dangerous . e.g. fire, ceremonial weapons, explosive devices, smoke generators, vehicles, risk of falling etc. Please explain clearly what precautions will be taken to ensure audience and performer safety whilst these items are in use

Impact Assessment

Even if you are having a private party, we need to you consider the following and make reasonable adjustments in reference to Impact Assessment. Please consider carefully the options below and select YES if the format or content of the event or support materials might prove discriminatory on the grounds of age, disability, gender, race, religion or belief or sexual orientation.

For more information about these categories and how you should assess the event, please see this guidance (opens in new tab or window)

Age /
Disability /
Gender /
Race /
Religion or belief /
Sexual orientation /
Please confirm that you have read the impact assessment guidance (opens in new tab or window)

Any misinformation provided that later proves to have been of consequence may result in the cancellation / premature closing of your event. If you have selected YES or NOT SURE for any of the categories in question 11, please provide a paragraph describing how you intend to mitigate the situation. Example: if a particular group might be offended through a belief you wish to discuss, holding the event in a closed room, with suitable promotion and ticketed entry would be be considered reasonable adjustments and appropriate mitigation


By submitting this form, you agree to take responsibility for planning and managing the event and for the safety of staff and participants throughout.
Send form
If the event described changes in any way from the information provided, the lead contact has responsibility to inform event-changes@Bradford.ac.uk with full details of the changes, quoting the event booking number that will be emailed to you shortly after you submit the form. Any issues will then be taken up directly with the event organiser.

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