Recruitment and Selection Information for Managers
On these pages you will find all you need to know about how to recruit a new or replacement member of staff. The Recruitment and Selection process is set out in 6 stages. The stages can be followed using the Recruitment Stages and the Recruitment Checklist documents, and then for full details you will need to refer to the Recruitment and Selection Code of Practice. If you can't find what you need, please get in touch with Alexa Copley or Claire Brown or your HR contact.
Here is a brief overview of the recruitment and selection process:
- School/Directorate identify the resource need and complete an RSA1 and a Business Case
- School/Directorate prepare a job description, post specification, any supplementary information and a draft advert
- School/Directorate send all the above to HR for the post to be graded
- School/Directorate consider any selection exercises for the interview and whether pre-employment checks are required
- HR advertise all posts on the Redeployment Bulletin in the first instance
- HR then advertise all posts not filled through Redeployment internally and/or externally
- HR process all applications and send to School/Directorate
- Schools/Directorates draw up the shortlist
- Schools/Directorates make arrangements for the interview and write to candidates
- The chair of the interview panel makes a verbal offer to the successful candidate
- HR send formal written confirmation to the successful candidate
- HR write to all unsuccessful candidates
Recruitment and Selection Code of Practice
Useful Documents and links
| Document | Word version | PDF version |
|---|---|---|
| Advertising - Change to Immigration Law (Word 194kb, pdf 42.8kb) | Advertising - Change to Immigration Law | Advertising - Change to Immigration Law |
| Advertising Deadlines (Word 195 kb; pdf 24 kb) | Advertising-deadlines | Advertising deadlines |
| Appointment Committees - constitution (Word 195 kb; pdf 56 kb) | Appointment-Committees-Constitution | Appointment Committees Constitution |
| Casual Employee Details Form | Casual Employee Details | |
| Criminal Records Bureau - Disclosures | - | - |
| Eligibility to Work in UK - Interview check (word 198 kb; pdf 94 kb) | Eligibility-to-work-in-UK-Interview-Check | Eligibility to work in UK Interview Check |
| Equal Opportunities Policy Statement (link to Equality Unit) | - | - |
| Family working - Employing Family Members (Word 194 kb; pdf 45 kb) | Family-Working | Family Working |
| Feedback Framework for unsuccessful candidates (Word 196 kb; pdf 52 kb) | Feedback-for-unsuccessful-candidates-at-Interview | Feedback for unsuccessful candidates at Interview |
| Further Particulars Template (Word 202 kb) | Further Particulars Template | |
| HERA Notes for Guidance | - | - |
| Invite to Interviewiew Letter (suitable for all interviews) | Invite to Interview Letter Template | - |
| - | - | |
| Job Share Policy | Job Share Policy | Job Share Policy |
| Post Specification Guidance Template (Word 196 kb; pdf 50 kb) | Post-Specification-Template | Post Specification Template |
| Recruitment Checklist (Word 197 kb; pdf 60kb) | Recruitment-Checklist | Recruitment Checklist |
| Recruitment Legislation and Good Practice (Word 208 kb; pdf 155 kb) | Recruitment-Legislation-and-Good-Practice | Recruitment Legislation and Good Practice |
| Recruitment Stages (Word195 kb; pdf 109 kb) | Recruitment-Stages | Recruitment Stages |
| Recruiting Staff on short term contracts (Word 196 kb; pdf 66 kb) | Recruiting-staff-on-short-term-contracts | Recruiting staff on short term contracts |
| - | - | |
| Salary Scales | - | - |
| Starting Salary Guidance (word 197 kb; pdf 31kb) | Salary-setting-guidance | Salary setting guidance |
| - | - | |
Video Conference Guidance for Interviews (Word 198 kb; pdf 116 kb) |
Videoconference-Guidance-for-Interviews | Videoconference Guidance for Interviews |
Useful Forms
| Form | Word version | PDF version |
|---|---|---|
| Equal Opportunities Monitoring Form | Equal Opportunites Monitoring Form | |
| Interview arrangements (RS3) (Word 194 kb) | Interview-Arrangements-Form-(RS3) | - |
| Interview Expenses Claim Form (link to finance) | - | - |
| Interview Feedback Form (RS5) (Word 194 kb) | Interview-Feedback-Form-(RS5) | - |
| Interview Feedback Form - Chair (RS6) (Word 200 kb) | Interview-Feedback-Form-Chair(RS6) | - |
| Interview Schedule (Word 195 kb; pdf 41 kb) | Interview-Schedule | Interview Schedule |
| RSA 1 | Rsa1FormApr08 | - |
| Shortlist Matrix | Shortlist-Matrix-Template | Shortlist Matrix Template |
