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Memorandum of Understanding (MoU)

In some situations it may be appropriate to enter into a Memorandum of Understanding (MoU) with a prospective partner during the development of the relationship. This is particularly the case with overseas institutions where it is common practice to request a MoU at the initiation stage.

An MoU sets out a basis for working towards a more formal agreement without committing the University to any legal obligations or financial transactions. It should not, however, be entered lightly as it clearly involves the commitment of University resources to the associated activity and relationship building.

Approval of a Memorandum of Understanding (MoU)

An MoU requires the approval and oversight of the University, which is exercised through the Academic Partnerships Sub Committee and supported by Academic Quality and Enhancement. The relevant processes for approval, review and termination must therefore be followed.

A proposal for a Memorandum of Understanding should be submitted to Academic Quality and Enhancement and include the following:

The proposal must be supported and signed by the Dean of the School.


An MoU is normally approved for one or two years. A progress report against the original Work Plan must be submitted annually to Academic Partnerships Sub Committee. This report should make a recommendation to either terminate or continue the MoU, or should state if and how the relationship will be further developed.