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Conduct of the Review

Each review event should normally last no more than one day.

In planning for Periodic Review the programme leader should discuss with the Academic Quality Officer which members of staff should attend and who else should be invited. The actual date of the Review may be dependent upon the availability of panel members, especially the Chair, External Expert and Student Representative, and all possible steps should be taken to facilitate full participation.

Schools must ensure appropriate participation by those of its members with responsibility for the provision under review. There will also be:

  • A panel discussion with a representative group of current students and recent graduates.
  • Wherever possible and appropriate, a panel discussion with stakeholder representatives (e.g. employers, placement providers, clinical supervisors).

The arrangements for students to meet the panel should be made early enough to ensure that they have adequate notice of the event; this is particularly important in relation to overseas off-site and partnership provision, where attendance in person may not be possible and alternative arrangements need to be made. These might include video-conferencing or written comments provided in advance. Student attendance at the review meeting is not intended to replace other student contributions to periodic review or their involvement in quality assurance processes as set out in University policy. Schools will want to continue, for instance, to hold focus groups to inform evaluation, or to seek student representatives’ comments on the Critical Appraisal Document.

Similarly, arrangements for stakeholder participation should be made early enough to ensure that they have adequate notice of the event and are able to attend. If attendance by key stakeholders is impossible, written comments may be provided in advance, but discussion in person is always preferable. Stakeholder attendance at the review meeting is not intended to replace other contributions they make to periodic review. Schools will want to continue to seek their views to inform evaluation and planning.

The timetable for the review event will be decided by the Academic Quality Officer and the Chair, in consultation with the School. A typical event schedule is as follows:

  • Preliminary discussion; panel members only
  • Discussion with students
  • Discussion with other stakeholders
  • Discussion with the Programme Management Team
  • Panel discussion to agree outcomes
  • Feedback to the Programme Management Team