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Student and Academic Services

Examinations Procedures: Guidance for Students

1. Introduction

1.1          This document provides further information for students on the procedures for examinations at the University of Bradford.

1.2          This document should be read in conjunction with Regulation 7: Assessment Regulations.

 2. Audience

2.1          This document applies to students undertaking Undergraduate and Postgraduate Taught programmes at the University of Bradford. 

 3. Scope

3.1          This guidance refers to all formal examinations which take place as part of a student’s programme of study, including those undertaken in a location other than the University of Bradford campus.  This includes all work conducted under supervised examination conditions, practical laboratory tests, multiple choice examinations and class room tests. 

3.2          This document provides guidance to all students regarding the administrative arrangements for examinations arranged by the University of Bradford.  This will include student participation and conduct and items that may be taken into an examination.  This document should be read in conjunction with Regulation 7: Assessment Regulations. 

4. Prior to the Examination:

4.1          The Examinations Office is responsible for the co-ordination of all University examinations, including the production of the examination timetable.

4.2          The examination timetable will continue to be produced with the aim of providing the best fit for the University as a whole.  This will be based on room availability, module and student information.

4.3          Candidates are reminded that, should they feel examination adjustments are required to ensure the best possible examination experience, they should speak to the relevant support services as soon as possible.  Students are encouraged to seek support early so that the relevant adjustments may be identified and processed prior to the examination.  The Examinations Office will endeavour to take all adjustments into account, but this cannot be guaranteed unless they receive details of the support required at least two weeks in advance of the examination. 

4.4          Smoking, including electronic cigarettes, is prohibited on all University premises and this includes before, during or after University examinations. 

4.5          Candidates will be informed in advance of an examination of any materials or articles which the candidates may take with them into that examination, and shall include reference to those materials or articles in the preliminary matter at the head of the examination paper. 

4.6          Candidates should arrive at the examination room or location indicated on their timetable no later than 15 minutes before the start of an examination, fully prepared to take the examination.  Candidates must wait quietly outside until admitted by an invigilator.  Candidates may be permitted to join the examination up to fifteen minutes after the examination has started, which means once the invigilator has an announced that candidates may begin writing. 

4.7          If a candidate is absent from an examination without good cause, they will be deemed to have failed that examination.  It is the responsibility of each candidate to ensure they are aware of the date, time and location of their examination.  Candidates who are unable to attend an examination must gain approval in advance for this absence from their Faculty.  Please see the University Policy and Procedures for Managing Cases of Extenuating Circumstances.

4.8          Candidates must sit in the seats allocated for their particular examination.  Candidates must not turn over the examination question paper until they are instructed to do so by the invigilator. 

4.9          Candidates must bring their University of Bradford Student ID Card to an examination as proof of identity and this must remain visible on the examination desk for the duration of the examination.  If the University of Bradford Student ID Card has been misplaced, candidates must arrange a replacement from the Hub Reception in the Richmond Building. 

4.10       If it is not possible to replace the University of Bradford Student ID Card, candidates may provide an alternative proof of identity, including a valid passport or driving licence.  If a candidate fails to bring any proof of identity to an examination they will be asked to remain behind at the end of the examination until their identity may be verified. 

4.11       The University takes no responsibility for the loss of candidates’ belongings from examination rooms.  Candidates are strongly advised to take into the examination room only those items needed to complete the examination (pens, ruler, etc.).  Candidates may bring a transparent pencil case or small transparent plastic bag into the examination room.  Any personal property that is brought into an examination room (coats, bags, other valuables etc.) must be left in a designated area in the examination room before candidates may proceed to their allocated seat. 

4.12       Candidates must not take into an examination room any unauthorised materials, books, manuscripts, revision notes for the examination in question and/or any other examination that candidate(s) may be undertaking, or any other means whereby they may improperly obtain assistance in their work, or any bag, case or receptacle, in which such unauthorised articles can be carried. 

4.13       Candidates are not permitted to bring mobile or electronic devices to the examination.  This may include electronic organisers, mp3 players and iPods, tablets including iPads, mobile phones, watches, glasses with google glass technology and any other portable or wearable technology.  If such a device is brought to the examination, it must be switched off completely and placed in a designated area.  It may be necessary to immobilise the alarm programme by removing the SIM card and battery from the mobile phone as an extra precaution to avoid the possibility that the alarm will sound during the examination. 

4.14       Should an unauthorised electronic device be found on the candidate’s person during the examination, the candidate will be deemed to have committed a breach of assessment regulation and will be reported to their Faculty for further action to be taken. 

4.15       Should the candidate temporarily leave the room during the examination, the electronic device must remain in the examination room.  Should a candidate be found removing the electronic device from the examination room prior to the end of the examination, the candidate will be deemed to have committed a breach of assessment regulation and will be reported to their Faculty for further action to be taken. 

4.16       Should a mobile phone or electronic tablet alarm ring during an examination the candidate will be deemed to have committed a breach of assessment regulation and will be reported to their Faculty for further action to be taken.

4.17       As a general rule, candidates are not permitted to bring food or drink into the examination room, except for a small packet of sweets (or similar) and a small bottle of water or soft drink.

4.18       Candidates are permitted to use their own electronic calculators in an examination, with the exception of those that have the facility for the full range of alphabetical characters to be input.  Faculties may, in addition, place a limit on the capability of calculators to be used in a particular examination, or state that a calculator may not be used, provided that such restriction has been indicated to candidates in advance.  It is the responsibility of the candidate to bring a calculator to the examination.  Random checks will be made on calculators by the examination invigilators.  Candidates found in possession of a calculator that is not listed within the guide provided on the Examinations webpages will be investigated as having committed a potential breach of assessment regulation and a note will be made of the model of the calculator. 

4.19       Candidates are not permitted to use English Language dictionaries in an examination.  Particular dual language dictionaries may only be used in an examination if they are specified as permitted texts for the use of all candidates, in accordance with the learning outcomes governing the assessment.  Candidates should speak to their Faculty for further guidance.  

5. During the Examination:

5.1          Candidates must not talk to or use any other form of communication with each other during the examinations.  Candidates must remain silent at all times during the examination, including whilst answer books are being collected in, and until the examination room has been departed, so as not to disturb any other examinations that may still be on-going. 

5.2          Candidates must not indulge in any behaviour which may disturb any other candidate or any form of conduct which may disrupt the smooth progress of an examination.  Candidates causing any such disturbance or disruption will be required to leave the examination. 

5.3          If a fire alarm should sound during an examination, candidates should follow the instructions given by the invigilator.  These will be the standard procedures for evacuating the building.  Candidates should leave the room in an orderly way, without talking and without taking anything from their desk, or from the room.  Candidates should leave the building and assemble in the designated area.  Candidates must not leave the designated area.  Candidates should return to the examination room immediately when instructed to do so.  Candidates who are still absent once the examination has re-started will not be re-admitted.  As a general rule, examinations will not re-start after an interruption if more than three-quarters of the examination has already elapsed.  The invigilator will record the time of the fire alarm in all answer books and this will be reflected in the marking of candidates’ papers. 

5.4             In cases where candidates feel unwell during an examination and leave the examination room, every effort shall be made to ensure that they receive all necessary pastoral and medical care.

5.5             In cases where a candidate feels unwell and needs to leave an examination room, all examination materials for the student should be handed to the escort by the invigilator and the escort must accompany the candidate at all times.  In the event that the candidate cannot continue with the examination the candidate’s examination materials should be returned to the Examinations Office for processing.

5.6             In cases where candidates feel unwell and leave the examination room temporarily, they should be permitted to return to the examination room provided they have been accompanied at all times during their absence by a person authorised to do so by the invigilator. 

5.7             In cases described under points 5.3-5.6 the invigilator shall enter in a candidate’s answer book the time of departure and, where appropriate, subsequent return and sign against these entries. 

5.8          Should candidates require assistance or additional answer books during the examination, candidates should raise their hand and continue with their work until an invigilator is able to assist. 

5.9          Candidates should not raise a query or potential error with the invigilator whilst an examination is in session.  Instead, candidates are advised to work on the examination question paper as presented and note the query or potential error in their answer book in the appropriate place for the internal examiner to take note of during the marking process.

5.10       Candidates are expected to arrive fully prepared for their examination and are not expected to need to leave the examination room during their examination.

5.11       For examinations lasting one hour in duration, candidates are not expected to leave the examination room, except in the event of a medical emergency.  Candidates will not be permitted to re-enter the examination room once they have left it.

5.12       For examinations lasting more than one hour, candidates are not permitted to leave the examination during the first 30 minutes or the last 15 minutes of the examination, except in the event of a medical emergency.

5.13       Any candidate wishing to leave the examination in an emergency will not be permitted to take any personal belongings with them and will be accompanied by an authorised person.  Collection of personal belongings may take place from a designated location after the examination.  The location will be advised at the start of the examination. 

6. After the Examination:

6.1          Candidates are required to hand to the invigilator their completed examination scripts, including any rough work – which should be clearly indicated as such, and to remain seated at the end of the examination until dismissed by the invigilator.

6.2          Candidates are reminded that they must take all personal belongings away with them at the end of the examination.

7. Examinations taken at Locations other than Bradford

7.1       A request to sit an examination at a location other than the University of Bradford Campus (either City Campus or Emm Lane Campus) shall be approved only when the University is satisfied that there are circumstances justifying such approval and when the University is satisfied that the host will ensure that the relevant University of Bradford Regulations and Procedures will be observed.  Candidates shall normally only be granted permission to sit a University examination at a location other than the University of Bradford Campus due to one of the following extenuating circumstances:

    • Serious illness of the candidate
    • Serious illness of a close relative
    • Death of a close relative
    • Visa Expiry

7.2       Candidates should refer to the specific Policy and Procedure regarding Examinations taken at a Location other than the University of Bradford, which are available on the University’s Examinations webpages.

8.  Temporary Examination Adjustments:

8.1       Should a candidate, due to illness or temporary disability, find that they are unable to sit an examination in an examination room and requests to sit their examination in an alternate location; arrangements will be made, where feasible, for the examination to be held in an appropriate alternate location.  Please refer to the University Policy and Procedure regarding examinations held at a location other than the University of Bradford Campus, which are available on the University’s Examinations webpages. 

8.2       A student seeking temporary examination adjustments due to illness or temporary disability should lodge a request with the appropriate Faculty as far in advance of the examination concerned as possible and preferably by no later than 4.00pm on the day preceding the examination.

8.3       Any such request must be supported by the Faculty concerned in conjunction with a statement made or authenticated by a Registered Medical Practitioner, which states that the candidate is unable to sit the examination in the usual examination room but is fit to do so in an appropriate location and describes the adjustments required. 

8.4       Such requests should be submitted by the Faculty to the Examinations Office and shall be subject to approval by the Academic Registrar or his/her nominee. 

8.5       Candidates with a temporary disability may be permitted, under supervision, to use a word processor or laptop computer or to dictate the answers or other work to a scribe or typist.  The scribe or typist may also act as the invigilator in the case of a formal examination. 

8.6       In the case of a candidate with a disability which is other than temporary, examination adjustments will be made in accordance with advice received from the Disability Service, following a meeting between the candidate and a Disability Adviser.