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CLA Data Gathering Exercise

Published: 08/01/2018

The Copyright Licensing Agency are conducting a data gathering exercise on our campuses this January-February.

2018 CLA Data Gathering Exercise

As you may be aware, the University holds a Copyright Licensing Agency license to cover photocopying, scanning and printing of learning & teaching materials for our students. Periodically, the CLA runs a data gathering exercise at participating institutions and it is now our turn starting on 15 Jan and running until 23 Feb. This is a contractual obligation.

The exercise identifies the photocopying of copyright material which is being used as a teaching resource. This in turn helps the CLA with the distribution of licence fee revenue to the authors and publishers whose work is being used. The University will, therefore, play an integral and much valued part in this process. There are no new costs to the University from this exercise.

Please note:

This exercise is not an audit but it allows authors, publishers and visual artists of journal articles, books, magazines etc to get royalties allocated from our already paid license fees.

  • It does not cover students copying for themselves.
  • It does not cover academics or other staff making single copies for their own use.
  • Copiers in areas like HR, VC’s office, the Kitchens, Student Union etc will automatically be excluded. 

The kit for this data gathering exercise has now been distributed across the two campuses. You will see a bright yellow box and a poster with instructions adjacent to the relevant copiers. We would be grateful if academics or admin staff doing relevant copying could observe the instructions and provide the requested information.

Course packs:

We will also need information about the printed course packs departments are producing for student use this year if any. The information needed includes the course pack title, module code, department name, and the citation of the journal article or book chapter provided in such packs, and the number of copies made. This information can be emailed directly to to cover packs produced from September 2017 onwards.

Please contact if you have any questions about this data gathering exercise.

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