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Approval of the thesis title and sub-title

Not less than three months before the submission date the proposed title and sub-title of the thesis should be submitted to the Research team (SRS) for approval by the Faculty Postgraduate Research Degrees Sub-Committee.  This applies to all research degrees.

The sub-title must be not more than 30 words and must include the words in full for any abbreviations used in the title.  Outside of  explaining abbreviations, it is not recommended to repeat the keywords already used in the title.  If no sub-title is required, please just state N/A when completing the Approval of Thesis Title Form.

Students must submit up to 10 Keywords for the purpose of indexing.  Please do not exceed the 10 word maximum.    


Approval of Thesis Form

 Please note: you should retain the title approval letter you receive from SRS to ensure when you submit your thesis that the title, sub-title and keywords match.  Any discrepancies in this information will lead to delays in the Research Team (SRS) sending out your thesis for examination and in you receiving your degree certificate.

Length of the thesis - word limit

The maximum length of the thesis is as follows:

Doctor of Philosophy

80,000 words (absolute maximum 100,000)
Professional Doctorates 50,000 words*
Master of Philosophy  40,000 words

Appendices and bibliography are excluded from the above upper limits.

*Unless otherwise specified in individual course regulations. 

Please note:  Examiners have in the past been very critical of excessively lengthy theses.

Style and layout of the thesis

The following requirements are specified with regard to style and layout:

Important: Year of Submission:

Please use the year that the three soft bound copies of the thesis were originally submitted prior to your first Viva Voce examination.  This is important as it advises the reader in which year your research was current.  You should not change the date even if your final submission occurs in a different academic year.

Font 12 point Arial
Line spacing Minimum 1.5 up to double line spacing
Paper Good quality A4 printed on one side only (paper must be 100 gsm weight and each copy of the thesis must be printed and not photocopied)
Left-hand margin 40 mm - this is essential to allow for binding
Other margins Recommended minimum 20 mm but may be more
Pagination

The title page must NOT be numbered.  Starting with the Abstract, pages must be numbered in lower-case Roman numerals centred at the foot of each page up until the last page before the start of Chapter One.

From the start of Chapter One, each page must be numbered in the normal style - 1,2,3 etc, and page numbers must be centred at the foot of each page.

Contents A paginated list of contents must be included at the front

Please make sure you do not reduce the margins referred to above as pages will be trimmed during the binding process.

Front pages within the thesis

The order and format of the various front pages is set out below.


Title page

The title page must give the following information in the order listed:

  • The approved title of the thesis
  • The approved sub-title of the thesis 
  • The total number of volumes if more than one, and the number of the particular volume
  • The full name of the candidate.  It is important that forenames (in full) should be in lower-case letters and the surname or family name only in capital letters
  • The degree for which the thesis is submitted
  • The full name of the Faculty/Department in which the candidate is registered followed by 'University of Bradford'
  • The year of submission
  • The title page must not be numbered   

Abstract

The abstract should be placed immediately after the title page.  It should not exceed 250 words, summarising the contents.  It should be headed with the candidate's name, the title of the thesis and up to ten subject keywords.  After the degree has been awarded, the University may publish the title and abstract of the thesis and authorize others to do so.  Page numbering in lower-case Roman numerals starts from the abstract onwards up until Chapter One.


Acknowledgement and dedications

If you wish to include an acknowledgement and/or dedication these should be included in the thesis after the abstract.


Main Body of the Thesis

From the start of Chapter One, each page must be numbered in the normal style - 1,2,3 etc, and page numbers must be centred at the foot of each page, continuing up until the end of your thesis, including any appendices.


Citation and Referencing Guides

Please be aware that different academic disciplines have different preferred styles for referencing. Please discuss with your supervisory team and also the Library's Citation and Referencing Guides are useful.

Please note:  For your soft bound thesis it can be printed double-sided.  HARD BOUND thesis must be SINGLE SIDED


Sample Thesis

(170KB)

Submission of the thesis

Short courses on how to submit your thesis

This short course is presented by staff from the Student Registry Services (SRS) Research team.

It is a 1.5-2 hour presentation that summarises the most important aspects in submitting your thesis both prior to examination and your finalised thesis.

Current presentation slides and link to the Short Courses for Research are given below:

http://www.brad.ac.uk/workshops/   Click on the link and then search for Submission of Thesis

How to submit a thesis 2017


First submission/pre-viva thesis submission

Staff candidates

Deadlines

The length of registration for a Full-time PhD student is 4 years, from your date of registration. For a part-time student it is 7 years from the date of registration. These are the last possible dates you should work towards for the submission of your thesis. This is recorded on your student card.

You should always contact the Research Administration team on hub-research@bradford.ac.uk if you are ready to submit your thesis, to time, but are anticipating a delay with the printing and binding service you use.


Temporary binding of the thesis (before the viva/exam) for PhD and MPhil students

The thesis presented in temporary binding should be perfectly bound with black covers and a black spine and not ring-bound nor presented in folders. 

Please refer to the section on style and layout.


Arrangements for printing and binding

Students can use the printing and binding service provided by Student Print which is now based within Inprint + Design in WB07 Richmond Building:

Each copy of the thesis must be printed on good-quality (100 gsm weight) white paper and not photocopied.

Printing and Binding applies to PhD and MPhil.

The thesis must be printed and bound according to University standards. Any thesis not produced according to University standards will be rejected. To avoid disappointment and additional expense, please ensure your thesis complies with University's Research regulations.


Front cover and spine

The lettering on the temporary bound copies is done in white on black card.

The bound thesis (both temporary and permanent) must have on the front cover:

  • the initials and surname of the candidate.
  • the title of the thesis (exactly the same as the approved title).
  • the name of the degree for which the thesis is submitted. 
  • the year of your original submission i.e. pre Viva Voce examination.

On the spine there must be the following printed downwards so that it can be read when the book lies flat, face upwards:

  • the name of the candidate (surname or family name and initials).
  • the name of the degree. 
  • the year of the original submission.

The approved sub-title must appear on the title page underneath the title, but not on the cover of the thesis.  Please do not include any other qualification titles you have received within the title/cover pages of the thesis.

What to include with your thesis

  • Three bound copies of the thesis (these are normally temporarily bound prior to the Viva/Exam).  These copies are sent to two Examiners and the Principal Supervisor by the Research Administrative team (SRS).
  • Three copies of any other material which is being submitted with the thesis.
  • Thesis Submission Form which certifies the work is an original work produced by you (this form is provided when you submit or emailed to you if you away from the University when submitting your thesis).

In addition, you may require:

  • A Declaration of English Language Assistance in Compiling a Thesis.
  • A Certificate where part or all of the research was undertaken away from University, signed by the External Supervisor or responsible person, that the thesis consists of the student's own work (this is normally done as a statement signed by the appropriate person and is bound within the thesis).
  • If the work was done in co-operation with others, the candidates contribution must be certified in a statement by the candidate as to the share which the candidate has personally taken in the work (this is normally done as a statement signed by the student and is bound within the thesis).

Staff candidates with two External Examiners may wish to consider providing the Internal Chair (link person) with a temporary bound copy of the thesis.  Providing this extra copy is optional.  This copy can be given direct to the member of staff concerned.  At minimum the Staff candidate must provide the Link Person with their Thesis Abstract and Table of Contents.

Students must bring along to their Viva Voce an additional copy of the thesis, paged in exactly the same way as the three copies submitted to the Student Registry Services (SRS) Research team.  This copy is for your own reference during the Viva.

Please note: candidates can choose to present their pre-exam submission in permanently bound form (ready for the Library), however this is not recommended due to the cost involved.  That is, nearly all examiners require some changes to the thesis after examination and many mark-up a thesis. 


Additional material and appendices

Where applicable, diagrams, maps and similar documents may be submitted in a portfolio of any size but must bear the particulars as shown on the thesis cover and spine.

Where it is necessary to include a substantial amount of support material within a thesis, such information may be contained in an appendix which depending on the size, can form a second volume.  Alternatively, or in addition, material may be held in non-paper format (CD-ROM or DVD). Use a permanent marker to label the disc (clearly marked with the your name, UB number, Faculty and thesis title), not a sticky label, and store the disc in a pocket attached to the inside back cover of the thesis.  This is subject to Examiners being able to view the content as part of the assessment should they wish to do so.  It should be stated in the thesis, at the appropriate point, what software has been used. 


Re-submission of the thesis after first viva/exam

If your Examiners have recommended an outcome of Revise and Re-present of your thesis, the process above detailing pre-viva submission must be followed again. You must keep the year of submission the same as the original submission, for example, if you first submitted in 2012 and you are re-submitting in 2013 please also put 2012 on your re-submitted thesis.

Student Registry Services (Research) are responsible for submitting revised theses to Examiners - no person is allowed to send an unbound copy of a revised thesis to the Examiners prior to formal re-submission.

For further details on revisions to the thesis, please see Amendments to Thesis further down the page.


Final submission post-viva / exam

Please see information regarding Final Submission further down the page.

Appointment of examiners

Two Examiners are normally appointed for each candidate for a research degree, one of whom is an External Examiner and the other a member of the academic staff of the University who shall not be the candidate's Supervisor. In ALL cases an Independent Chair is required.

A list of currently approved chairs can be obtained from the Registry Research Team by emailing hub-research@bradford.ac.uk or calling extension 5408.

Click to see the Viva Chair role 


Supervisor's responsibilities

The Regulations for Research Degrees state that the appointment of Examiners must be proposed by the Supervisors and approved by the relevant Director of Postgraduate Research for the Faculty. In turn, the recommendation for the appointment of Examiners is approved by the Faculty Postgraduate Degree Sub-committee.

The completed 'Recommendation for Appointment of Examiners' Form should be submitted to the Faculty Postgraduate Research Degrees Sub-committee (via the Research Administrative team) for approval no later than two months prior to submission of the thesis. 

Submitting an  form(and any associated information - see below) after this time will inevitably lead to delays in sending a thesis out for examination. 

Supervisor(s) are required to inform the student of the proposed nominations for the appointment of Examiners in order that any difficulties which might arise in relation to the appointment of a particular individual can be identified and resolved at an early stage in the process. 

Prior to submitting the completed recommendation for Appointment of Examiners Form the Supervisor/s and/or Director of Postgraduate Research for the Faculty should ensure all proposed examiners are willing to act in this capacity and the balance of the examining team (subject expertise and/or examining/supervisory experience) is fully considered.  This latter advice together with other key points for the appointment of examiners for research degrees is summarised in this pdf document:

Please also note, where a proposed External Examiner has not acted at the University of Bradford before we also request a full academic CV be attached to the Appointment of Examiners Form (this should include a list of publications, together with research student supervisory and examining experience). When the External Examiner has acted at the University of Bradford before, but not in the past 5 years, we also recommend a current CV be attached to the Appointment of Examiners Form. 


Further information

The role and responsibilities of the Examiners are explained fully in Guidance for Internal and External Examiners for Research Degrees (on the Academic Quality Unit website).

The formal requirements underpinning the appointment of Examiners are also set out in the Ordinances and Regulations for Research Degrees.

Examiners for staff candidates

Members of academic staff who are candidates for a higher degree by research must have two External Examiners. In these circumstances there is no Internal Examiner but an Independent Chair known as a Link Person is normally appointed.


The Role of the Link Person

The Link Person is not an Examiner. Their role is to liaise with the External Examiners and the candidate in co-ordinating arrangements for the Viva.  In particular, they should ascertain whether the student wishes the Supervisor(s) to be present at the Viva and then inform the Supervisor(s) whether or not they should attend. 

The Link Person should chair the Viva and ensure it is conducted according to University Regulations, and where appropriate liaise with the External Examiners, candidate and Supervisor(s) after the Viva.


Research Assistants

Research Assistants are classified as members of academic-related rather than academic staff and, as such, the normal arrangements for the appointment of examiners apply (that is appointment of an External and an Internal Examiner).

More detailed information may be found in the Guidance for Internal and External Examiners of Candidates for Research Degrees, available on the Academic Quality and Enchancement website.

Supervisor(s) role at the viva

Under the Regulations for Research Degrees, the Supervisor(s) are permitted to attend the Viva and may be invited by the Examiners to offer comments at any appropriate point during the examination process.  The Supervisor(s) may request permission to clarify a particular point during the course of the Viva.

The candidate should be consulted by the Internal Examiner prior to the Viva to confirm whether or not the Supervisor(s) should be present.  If the candidate indicates that they would prefer the Supervisor(s) not to attend the Viva then they will not do so. It is the responsibility of the Internal Examiner to advise the Supervisor(s) accordingly.

The Supervisor(s) and the candidate are required to withdraw from the Viva before a formal decision on the thesis is taken.

If the Supervisor(s) do not attend the Viva they should be contactable during the examination in order that the Examiners may, if they wish, seek clarification on any particular issues, which may have arisen in relation to the work submitted. 

Viva Voce decision and examiners' decision

The Viva Voce (Oral Examination) - arrangements

It is the responsibility of the Internal Examiner to make arrangements for the Viva Voce (Viva for short, but also known as Oral Examination) and to confirm the arrangements directly with the student (for staff candidates, the Internal Chair will make and confirm the arrangements).  The External Examiner/s should also be fully consulted and informed of the arrangements.  In terms of the presence of the supervisor, please see below:

  • Under the Regulations for Research Degrees, the Supervisor(s) are permitted to attend the Viva and may be invited by the Examiners to offer comments at any appropriate point during the examination process.  The Supervisor(s) may request permission to clarify a particular point during the course of the Viva.
  • The candidate should be consulted by the Internal Examiner prior to the Viva to confirm whether or not the Supervisor(s) should be present.  If the candidate indicates that they would prefer the Supervisor(s) not to attend the Viva then they will not do so. It is the responsibility of the Internal Examiner to advise the Supervisor(s) accordingly.
  • The Supervisor(s) and the candidate are required to withdraw from the Viva before a formal decision on the thesis is taken.
  • If the Supervisor(s) do not attend the Viva they should be contactable during the examination in order that the Examiners may, if they wish, seek clarification on any particular issues, which may have arisen in relation to the work submitted. 

Please note, the Research Administrative team (SRS) are generally not informed of Viva arrangements prior to examination, so students should contact their Faculty (outside of your Supervisor or appointed Internal Examiner/Chair this will include the relevant PGR Administrator) in the first instance.

The Viva should take place within twelve weeks of submission of the thesis to the Hub-SAS (Research).  In exceptional circumstances the period specified may be extended by the Faculty Postgraduate Research Degrees Sub-Committee*.  In terms of timeliness of examination, supervisors and students should refer to the Appointment of Examiners process, which emphasises that is essential that examiners are approved in advance to formal thesis submission.

The Viva is normally held on University premises although it may be held away from the University if particular circumstances make such an arrangement more convenient for those concerned.  Please note, all parties involved with the Viva must agree to this taking place off site and permission must also be sought by the Internal Examiner (or Internal Chair in the case of staff candidates) in advance from FPRDS*.  The FPRDS request should include confirmation that all parties agree, indicate a suitable venue and confirm that examination conditions can still be met.

In exceptional circumstances, arrangements can be made for the Viva to be undertaken by video conference.  Full details of the guidelines and protocol applicable in such circumstances can be found in the Guidance for Internal and External Examiners of Candidates for Research Degrees.  As with an off site Viva, it is essential that all parties involved must agree to the examination by Video Conference and permission must be sought by the Internal Examiner (or Internal Chair in the case of staff candidates) in advance from FPRDS.*

*The Chair of FPRDS should be contacted via the Research Administrative team.

At the Viva, the External Examiner will act as the principal examiner.  The Internal Examiner will assist the External Examiner and exercise a major function in ensuring that the Viva is conducted in a supportive atmosphere with due regard to relevant University procedures, policies and regulations.  The latter functions are met for Staff Candidates by the Internal Chair.

The length of the Viva is at the discretion of the examiners.  Typically it may last from 1.5 to 3 hours. Only in exceptional circumstances should the candidate be examined for in excess of 3 hours.


Viva Outcomes

After the assessment has been completed students will be told informally by the examiners the outcome of the examination.  A joint report will be prepared by the examiners and students will receive a copy of this when finalised.

More information of possible outcomes is given in Section 15 of the Research Regulations -  (Section 17 further details information about the Appeals process for Research Students). 

The exam forms further detail the specific outcomes of all research examinations and can be viewed online.

Lastly, the most common pass outcomes - minor amendments and re-submit revised thesis - together with follow-up processes are further summarised on the Amendments to the Thesis web page

Amendments to the thesis

The detailed requirements for amendments to your thesis are set out in the Postgraduate Research Degree Regulations.

Please pay particular attention to the points below:

Minor amendments

Normally minor amendments (outcome 1.2 on the Examiners' report form are those which are undertaken to the satisfaction of the Internal Examiner only. However, on the specific recommendation of the examiners, the category may include more extensive editorial changes to the thesis which would, likewise, not require re-examination by the External Examiner.


Supervision

Supervisors have a duty of care to the student in providing advice where the examiners have recommended that amendments be made to the thesis. This will be equally applicable in the case of a student permitted to revise and re-present the thesis and in the case of a student required to make minor amendments.


Revision of the Thesis

Where a student is required to revise and re-present the thesis, the Internal Examiner should forward to the Principal Supervisor a full statement describing those areas in which the thesis was found to be unsatisfactory and the Supervisor will then pass this to the student and give advice as appropriate. Please note that we make a charge to students who are required to be re-examined.  At 2015/16 rates this is £500.

Additional points are:

  • The Director of Postgraduate Research must ensure appropriate supervision is available during the revision stage.
  • Where additional work has to be done (eg processing new data) the Faculty/Department must ensure the student is provided with appropriate facilities.
  • The Research Administrative team are responsible for submitting revised theses to examiners - no person is allowed to send an unbound copy of a revised thesis to the examiners prior to formal re-submission.

Final Submission

Deadlines

Generally the sign-off of all examination paperwork (this is arranged by academic Schools) has to be with Research Administrative team at least 3-4 weeks before the start of any graduation ceremony period.  The exact deadline in every academic year for each set of ceremonies is always circulated to Faculties/Departments in advance. Furthermore, Faculties (via the relevant PGR Administrator) select students for ceremony, the Research team, as they will be aware of submission/viva dates (in advance of examination).

Please see 'Preparation for Graduation for the deadline for the next ceremony.


Permanently bound copies of the thesis

  • One permanently bound copy of the thesis with hard covers - perfectly bound (fixed black binding in which the sheets are sewn) with cloth-covered boards in black as per Research Regulations.
  • One electronic copy of the thesis on a disk (please make sure your full name, thesis title and School is written on the cover or case for the disk and your name is written on the disk itself).  This electronic version will ultimately be available online unless restrictions apply.  Please ensure the electronic copy is in Word format only.
  • It is a requirement that the Word copy is in an editable format for administrative purposes, for example, to enable any unauthorised copyright material to be removed for the purposes of electronic publication.
  • An Electronic Thesis/Deposit Agreement Form granting the University the right to make the thesis available online

Please refer to the section on style and layout.

The thesis must be printed and bound according to University standards. Any thesis not produced according to University standards will be rejected. To avoid disappointment and additional expense, please ensure your thesis complies with University of Bradford Research Regulations.


Front cover and spine

The lettering on the permanently bound copy is done in gold on black hard covers.

The bound thesis (both temporary and permanent) must have on the front cover:

  • the initials and surname of the candidate as per first binding
  • the title of the thesis (exactly the same as the approved title)
  • the name of the degree for which the thesis is submitted 
  • the year of submission.

On the spine there must be the following printed downwards so that it can be read when the book lies flat, face upwards:

  • the name of the candidate (surname or family name and initials) 
  • the name of the degree 
  • the year of submission

The approved sub-title must appear on the title page underneath the title, but not on the cover of the thesis.  Please do not include any other qualification titles you have received within the title/cover pages of the thesis.

Here you will find a specimen layout of the front cover, spine and title page of the thesis:

Specimen layout for thesis spine

Preparation for graduation

Requirements for Research Students

  • All Research Students MUST submit one Final hardbound copy of their thesis and one electronic copy (CD or DVD ROM in editable format) 
  • Submit a Deposit agreement form

Failure to do the above will result in the withholding of your degree certificate until the above requirements are met


Important information for the next degree ceremonies

Ceremony Dates

In order for students to be able to graduate in July 2017, ALL research examination paperwork must be submitted to the Registry Research Support Team by Wednesday 7th June 2017.


Next Step

Ceremony invites will be sent out from the Ceremony and Events team via email in due course.

Information on gown hire; photographs; tickets and Frequently Asked Questions can be found at our graduation website.